Reports to: BCC Executive Council

Anticipated contract duration: April 1, 2025 – December 31, 2025, with possibility of extension

Compensation: up to $20,000 over 9 months, billed monthly, with an anticipated average of 15-20 hours per week

Preferred start date: April 7, 2025

Work Modality: Remote

Overview

The BitCurator Consortium is seeking Administrative Coordination support for our dynamic consortium of libraries, archives, museums, and other stewardship organizations engaged in digital curation and preservation. Reporting directly to the BCC Executive Council, the Administrative Coordinator will provide essential support for the Consortium, including coordinating membership renewals, assisting with accounts payable and receivable, providing data management support and data entry, developing processes and workflows, scheduling, communications, and event support. The Administrative Coordinator will be supporting the Consortium through a time of transition to our new fiscal host, the Open Library Foundation.

As a contract position averaging 15 hours per week, the ideal candidate will have a strong work ethic and be responsive, highly organized, and excited to bring their experience and enthusiasm to the Consortium. The role could expand up to 20 hours and in scope to support events as needed.

Core Responsibilities

1. Attend the BCC Executive Council meetings, take notes, and follow up on resulting actions
2. Assist the BCC Executive Council and members in streamlining reporting, invoicing, reimbursements, and member renewals
3. Assist BCC leadership, members, and fiscal sponsor with reports and data extraction when needed; Ensure community data is maintained and updated across systems
4. Assist with internal and external communications with BCC members and the broader community, including making content updates to the BCC website
5. Manage new member onboarding and offboarding
6. Update and maintain community documentation
7. Scheduling/assist in scheduling and planning for program-related activities, including the annual virtual BCC Forum.

Skills and Experience

• Exceptional written and oral communication skills
• Familiarity with the following technologies and programs or similar: Google Suite (Calendar, Email, Drive, etc.), Bill.com, Zoom, Slack, Asana, Salesforce, Airtable, WordPress
• Familiarity with bookkeeping and invoicing
• Ability to learn new software and troubleshoot as needed
• Experience working with confidential information
• Ability to work independently with minimal supervision, manage own time effectively, and maintain control over all current projects/responsibilities
• Experience coordinating the work of diverse groups and project teams
• Ability to develop, interpret, and apply policy & procedures to a variety of situations
• Excellent attention to detail, ability to provide flexible support on a wide variety of administrative tasks.

Additional Details

• The BitCurator Consortium, and its fiscal host the Open Library Foundation, are both fully remote organizations, with leadership based in the United States working hours in Eastern Standard, Central Standard, and Pacific Standard time. Candidates should be available 3+ hours / day with project leadership.
• This role is a part-time contract position.  Candidates will be responsible for their own equipment costs, insurance, and taxes.
• This position does not provide a work visa for any specific nation. Candidates should already be able to work legally where they are based.

Application Process

• Please submit a one page cover letter, resume, and two references as a COMBINED PDF to
  bcc-apply@openlibraryfoundation.org
  
• The cover letter should explicitly connect your past or current work experience with the core responsibilities of the role.
• The search committee will begin reviewing applications by February 17, 2025, and the committee will accept applications until interview candidates have been selected.

About the BitCurator Consortium

The BitCurator Consortium (BCC) promotes the development of innovative, sustainable curation of born-digital materials by any organization responsible for caring for such materials. The Consortium brings together representatives of all levels of experience from libraries, archives, museums, and related professions engaged in (or considering) digital archives work. Our organizational vision is to address the articulated needs of the BCC community—training, collaboration, research, software development, documentation, integration, scripts—while advocating for the expansion of digital forensics practice worldwide.

The BitCurator Consortium serves as the host, and center of, administrative and user support for the BitCurator software environment. This includes the software developed as part of the BitCurator project and, when appropriate and feasible, software developed by (1) additional follow-on research and development projects, and (2) members of the BitCurator user community. The Consortium also fosters a tool-agnostic community of practice to address the curation of born-digital materials in many contexts, especially through the application of free and open-source tools. The BCC is made up of 37 member organizations representing 53 institutions.

The Consortium is in a period of transition, having recently transitioned in March 2025 to a new fiscal sponsor, the Open Library Foundation, after 10 years of being a fiscal sponsee of Educopia.

For more information, see our website at https://bitcuratorconsortium.org/.